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Envision IT Extranet User Manager

Single Sign-On and Account Management for Extranets

An Extranet is a web site that is accessible to users outside of the corporate network, which allows organizations to share information and collaborate with their customers, partners, and/or vendors in a secure and easy-to-use environment. The Extranet may be added as a module that allows external users to access specific areas of an Intranet.

What's New in Version 3.1  New Release   office-365-cloud.png

Office 365 Integration

Envision IT is excited to announce the integration of the Extranet User Manager with Office 365.  With the use of the Microsoft Graph API, when a user is registered, their account is synced with Office 365 and users are assigned a SharePoint license. With some configuration to the Office 365 tenant, users are redirected to our Extranet User Manager Home Realm Discovery page to be authenticated. Users login with their email address, and internal windows authenticated users are automatically logged in. This allows you to control how your external users gain access to your SharePoint Online and simplifies the administration process.

 Other features of the Extranet User Manager:  

  • Adaptive User Interface and Responsive Design
  • Universal Providers for SQL Users
  • Single Sign-On to claims-aware applications
  • Simplifies the creation and management of Extranet user accounts

  • All users login using their email address as their username

  • Authenticated users are logged in seamlessly without having to enter their credentials again

Why Use Extranet User Manager for SharePoint

Envision IT has developed the Extranet User Manager for SharePoint as an addition to the standard capabilities included in SharePoint. This add-on extends the SharePoint functionality by providing customers with all the necessary tools to create accounts for users outside of their domain and then allow those users to view or use specified resources inside of SharePoint. Customers can collaborate with external vendors, partners, suppliers and others in a secure environment with individual permission levels. The Extranet solution may also be used to provide access to employees who do not have active directory accounts or who are connecting from outside of the network.

The Extranet User Manager for SharePoint provides password management and lost password retrieval, a landing page for directing external users into the sites that they have access to, display and management of site access for users, and web-based account creation and management. In addition to the features listed above, the solution can also be branded to reflect the guidelines of the organization.

EUM_Landing_Admin.jpg EUM_Login.jpg

United Way Calgary Login.png 

The new and customized EUM login page for United Way Calgary and Area

  

Click the links below to read about some of the clients that have benefited from Envision IT's Extranet User Manager for SharePoint:

 
United Way of Calgary - click here to view the case study Heart & Stroke Foundation of Ontario - click here to view the case study Boys and Girls Clubs of Canada - click here to view the case study Sick Kids Hospital - click here to view the case study 

CAMH ProblemGambling.ca - click here to view the case study     Citi - click here to view the case study    Cadillac Fairview - click here to view the case studyPSTG Consulting - click here to view the case study
                           
   Constellation HomeBuilders - click here to view the case study    Capacity Building Initiative - click here to view the case study       Grontmij - click here to view the case study 
 

 

FBA Releases

For our FBA Versions of the Extranet User Manager releases, click Extranet User Manager FBA to go to our Extranet User Manager Version 2.6 page. 

Learn More

 

To learn more, please contact Envision IT at (905) 812-3009 or e-mail sales@envisionit.com

 

​Features

Some of the limitations of out-of-the-box SharePoint Extranets are:
  • Extranet users should not be part of the main domain for security reasons

  • Setting up new users should be something a non-IT staff member can do without requiring access to Active Directory

  • Users in SharePoint do not have the ability to manage their password

  • Extranet users are often infrequent users who need to retrieve lost usernames or passwords

  • Navigating a SharePoint portal structure can be difficult for an infrequent Extranet user

  • There is no provision in SharePoint to determine the sites that a user or group has access to, other than visiting each site to determine all of the users and groups for that site; this makes it difficult to determine an individual user’s level of portal access

The Envision IT Extranet User Manager for SharePoint addresses these limitations with the following features:

Feature Description ​Version 3.x Federation Version 2.6 FBA
Single Sign-On (SSO) to claims-aware applicationsP
​*Office 365 Integration P
*​Adaptive User Interface and Responsive Design P
​*Use of Universal Providers for SQL UsersP
Can be hosted on a non-SharePoint server P
​Requires no additional firewall ports to be openedP
Configuration ​of ezRealm HRD through Landing AdminP
Self-service and business user web interfaces for setup of Extranet users; setting up new users can be done by non-IT staff without requiring access to Active DirectoryP P
​Fully Packaged InstallerPP
Active Directory or SQL Server authenticationP P
All users login using their email address as their usernameP P
Authenticated users are logged in seamlessly without having to enter their credentials more than onceP P
​User and Group ManagementPP
Password change and self-serve retrieval of lost usernames and passwordP P
Customizable welcome email with account validation and secure password setupP P
​Configurable registration approval workflowPP
Display of all sites that a user or group has access toP P
​Bulk Import of UsersPP
A Landing page provides extranet users with a list of sites they can access, making it easy to navigateP P
Landing Admin includes a Help Menu with pdf guides and links to online resources and license informationP P

 

* Available with Extranet User Manager version 3.1 and above

Extranet User Manager Standard Edition      $8,000 USD

  • Supports the following SharePoint versions: 2010, 2013
  • Unlimited number of extranet users and administrators.
  • Deployment install and user guides provided
  • *Two CLAIMS aware applications included.
  • Four hours of Premium Software Support
  • Must be accompanied with the software assurance agreement for the 1st year.

 * Each SharePoint web application or Host Named Site Collection is considered as one CLAIMS aware application.

 

Extranet User Manager Enterprise Edition   $13,000 USD

  • All Standard Edition features plus
  • Unlimited SSO authentication to CLAIMS aware applications.
  • Eight hours of Premium Software Support

 

Extranet User Manager FBA      $8,000 USD

  • Supports the following SharePoint versions: 2010, 2013
  • Unlimited number of extranet users and administrators.
  • Unlimited number of web front ends
  • Deployment install and user guides provided
  • One license per production SharePoint Farm
  • Four hours of Premium Software Support
  • Must be accompanied with the software assurance agreement for the 1st year.

 

Software Assurance                       20% of the value of the Extranet User Manager license

  • Install EUM into any development, staging, or other testing environments.
  • Access to software enhancements and fixes.
  • Access to all new software releases.

 

EUM Services

EUM installation & configuration (Trial Versions)

Basic                                                 FREE

  • 30 day evaluation period. 
  • Limited Email support
     

Premium                                           $500 USD

  • 45 day EUM evaluation period.
  • Installation and configuration of EUM into one development environment.
  • 4 hours technical installation & configuration support.
  • Telephone, web, email and GoTo Meeting support available.
  • Standard Monday – Friday, 9am-5pm EST availability.
  • Fee waived with EUM and Software Assurance purchase within 45 days of installation.

 

Premium Software Support           $1,665 USD   $2,498 USD   $3,330 USD

(Bulk purchase upfront)

Packages: 10hrs, 15hrs, 20hrs.  Discount @ 10%.  Annual only.         

  • Initial response goals                                 One business day
  • Method of contact                                       email, telephone, web, GoTo Meeting
  • Support hours                                             Monday-Friday, 9-5 EST
  • Total Incident hours included                      10, 15, 20 hours
  • Must be used within one year from contract date.
  • Save 10% over time/materials contract.
  • Can be used towards customizations & branding

*There may be additional services and associated costs required to install and confi­gure this solution.

For our Extranet User Manager FBA releases, please go to our Extranet User Manager Version 2.6 page.